At our next congregational business meeting (in June) the leadership team will propose the following bylaws amendments. These amendments are to address issues that arose during the Covid-19 pandemic regarding online meetings and voting.
Insert Section 2 c)
Renumber following subsections
Section 1. Members of the pastoral staff will include the senior pastor, associate pastors and directors of ministry.
Section 2. Senior Pastor
c) In case of emergency or a crisis situation, where the leadership team cannot be convened, the Lead Pastor, in collaboration with the Church chair, is authorized to make the decisions in the best interests of the Church. The Leadership Team must be informed as soon as practical after any emergency decision is made. In any such case, the Leadership Team, at the next Leadership Team meeting, may ratify, amend or rescind the action.
The Leadership Team
Rename Section 7
Insert language about meetings in Section 7
Insert Section 8
Renumber sections which follow
Add language to review legal document signers annually, Section 10 g)
Section 7. Meetings and Quorum
The Leadership Team shall be authorized to meet in person, via telephone conference call or on line through any available electronic technology, such as video conference, so long as all members can simultaneously hear and participate in the meeting in real time. A Leadership Team member may participate and vote via electronic means so long as members can simultaneously hear and participate in the meeting. A majority of Leadership Team members shall constitute a quorum.
Section 8. Action taken without a Meeting
In addition to voting at a duly constituted meeting, the Leadership Team may take action without a meeting, including voting via telephone or using available electronic technology if that action has the unanimous support of the Leadership Team. In any such case, all Leadership Team members shall, at the next Leadership Team meeting, ratify the action taken by executing a consent in the form of a record, setting forth the action taken.
Section 10. Organization
g) Act as the trustees of the church for the advancement and protection of its assets. The Leadership Team shall designate those Leadership Team members and any other members of the church who shall be authorized to sign legal documents on behalf of the church. The list of designees will be reviewed annually by the Lead Pastor and Church Chair and approved by the Leadership Team.
Add language to permit online meetings in Section 3
Section 3. Business Meetings
The annual meeting shall be held as close to the beginning of the fiscal year as is possible. At least one other regular business meeting shall be held during the year. These meetings may be held in person or via telephone conference call or on line through any available electronic technology, such as video conference, so long as all members can simultaneously hear and participate in the meeting in real time. Special business meetings may be called by the church chair in consultation with the senior pastor, or by the Leadership Team or by written petition of not less than 25 percent of the active membership of the church. Any active member of the congregation is eligible to cast a vote on any action item whether they are present or not, provided that the absentee vote is cast in accordance with the provisions of these Bylaws.
Add permission for participation online to Article VIII section 5 a0
Section 5. Voting
a) A member may participate and vote via electronic means so long as all members can simultaneously hear and participate in the meeting. Any vote at a business meeting shall be conducted by secret ballot upon the request of any member.